Administrative Support: Provide administrative assistance to various departments within the organization, including typing correspondence, filing documents, scheduling appointments, and managing calendars. Reception Duties: Greet visitors, answer incoming calls, and direct inquiries to the appropriate person or department. Manage incoming and outgoing mail, packages, and deliveries. Data Entry and Record Keeping: Enter data into computer systems, databases, and spreadsheets accurately and efficiently. Maintain electronic and paper records, ensuring they are organized, up-to-date, and easily accessible. Email and Correspondence: Manage email correspondence, respond to inquiries, and draft communications on behalf of managers or supervisors. Ensure timely and professional communication with internal and external stakeholders. Office Maintenance: Assist with office upkeep, including ordering supplies, maintaining office equipment, and coordinating repairs and maintenance as needed. Keep the office environment clean, organized, and conducive to productivity. Meeting Coordination: Coordinate meetings, conferences, and events by scheduling attendees, reserving meeting rooms, preparing agendas, and distributing meeting materials. Provide logistical support during meetings, such as arranging catering and audiovisual equipment. Document Preparation: Prepare and format documents, reports, presentations, and other materials using word processing, spreadsheet, and presentation software. Proofread documents for accuracy, grammar, and formatting consistency. Travel Arrangements: Assist with travel arrangements for staff, including booking flights, hotels, rental cars, and transportation. Prepare travel itineraries, coordinate travel logistics, and reconcile travel expenses. Customer Service: Provide customer service and support to clients, customers, and visitors. Address inquiries, resolve issues, and ensure a positive customer experience through professional and courteous interactions. Financial Transactions: Process financial transactions, such as invoicing, billing, and expense reimbursement. Maintain financial records and assist with basic accounting tasks, such as reconciling receipts and preparing deposit slips. Task Coordination: Assist managers or supervisors with task coordination, project management, and follow-up on action items. Prioritize tasks, manage deadlines, and ensure timely completion of assignments. Confidentiality and Security: Handle confidential information and sensitive data with discretion and confidentiality. Maintain security protocols for access to office facilities, equipment, and information systems.