Administrative Support: Providing administrative support to the office or department by performing tasks such as answering phones, managing correspondence, scheduling appointments, and organizing meetings. Data Entry and Record Keeping: Entering data into databases, spreadsheets, or other software systems accurately and efficiently. Maintaining organized records of documents, files, and information for easy retrieval. Customer Service: Interacting with clients, customers, or visitors in person, over the phone, or via email to address inquiries, provide assistance, and ensure customer satisfaction. Reception Duties: Greeting visitors, directing them to the appropriate person or department, and managing the reception area. Answering incoming calls, screening and transferring calls, and taking messages as needed. Office Communication: Communicating effectively with colleagues, supervisors, and external contacts to convey information, relay messages, and coordinate activities. Using email, phone, and in-person communication as necessary. Document Preparation: Drafting, editing, formatting, and proofreading documents such as memos, letters, reports, and presentations. Ensuring documents are accurate, professional-looking, and completed in a timely manner. Office Supplies Management: Monitoring office supply levels, ordering supplies as needed, and maintaining inventory records. Ensuring that office supplies are stocked and readily available for staff use. Filing and Organization: Organizing and maintaining physical and electronic filing systems to ensure documents and records are stored securely and can be easily retrieved when needed. Basic Bookkeeping: Assisting with basic bookkeeping tasks such as processing invoices, receipts, and expense reports. Recording financial transactions accurately and reconciling accounts as required. Calendar Management: Managing calendars and schedules for office staff, including scheduling appointments, meetings, and events. Sending reminders and coordinating logistics to ensure smooth operations. Office Equipment Maintenance: Monitoring and maintaining office equipment such as printers, copiers, and fax machines. Troubleshooting minor technical issues and coordinating repairs or maintenance as needed. Team Collaboration: Collaborating with colleagues and team members to achieve common goals and objectives. Supporting coworkers, sharing information, and contributing to a positive work environment.