Administrative Support: Provide administrative assistance to various departments within the organization, including scheduling appointments, managing calendars, and organizing meetings. Data Entry and Management: Input and maintain data in databases, spreadsheets, and other digital systems. Ensure accuracy and completeness of records and update information as needed. Document Preparation: Prepare, format, and proofread documents such as letters, memos, reports, and presentations. Ensure adherence to company formatting and style guidelines. Correspondence Handling: Manage incoming and outgoing correspondence, including emails, letters, and faxes. Respond to inquiries, forward messages to appropriate contacts, and follow up on pending tasks. File Management: Organize and maintain physical and electronic filing systems to ensure easy retrieval and storage of documents. Label files appropriately and maintain confidentiality of sensitive information. Office Supplies Management: Monitor inventory levels of office supplies, stationery, and equipment. Place orders for replenishment and ensure adequate stock is available for office operations. Front Desk Reception: Greet visitors, answer incoming calls, and direct inquiries to the appropriate contacts. Manage the reception area and provide assistance to guests as needed. Meeting Coordination: Assist in organizing meetings, conferences, and events by scheduling venues, coordinating logistics, and preparing meeting materials. Ensure meeting rooms are set up and equipped with necessary amenities. Travel Arrangements: Coordinate travel arrangements for employees, including booking flights, hotels, and transportation. Prepare travel itineraries, handle travel expenses, and assist with visa applications as required. Customer Service: Provide support to customers, clients, and vendors by answering inquiries, processing orders, and resolving issues in a timely and professional manner. Billing and Invoicing: Assist with billing and invoicing processes by generating invoices, processing payments, and maintaining billing records. Follow up on outstanding payments and reconcile accounts as needed. General Office Maintenance: Monitor office facilities and report maintenance issues or repairs to the appropriate personnel. Ensure cleanliness and organization of common areas such as kitchens, breakrooms, and restrooms.