Office Management: Supervising and coordinating administrative staff and their activities within the office. Ensuring office supplies, equipment, and facilities are maintained and operational. Administrative Support: Providing administrative support to executives, managers, and employees, including scheduling meetings, managing calendars, and handling correspondence. Record Keeping and Documentation: Maintaining accurate records, files, and documentation systems for easy retrieval and reference. Ensuring compliance with record retention policies and legal requirements. Communication Management: Facilitating communication within the organization and with external stakeholders through emails, phone calls, and written correspondence. Serving as a point of contact for inquiries and requests from employees, clients, suppliers, and partners. Budget and Expense Management: Assisting in budget preparation and monitoring expenditures to ensure adherence to financial guidelines. Processing invoices, expense claims, and reimbursements in a timely manner. Human Resources Support: Assisting with the recruitment process, including scheduling interviews and coordinating candidate communications. Maintaining employee records, updating HR databases, and assisting with payroll processing. Facilities and Maintenance: Coordinating office maintenance, repairs, and renovations as needed. Managing contracts with vendors and service providers for facility-related services. Policy Implementation: Implementing and enforcing company policies, procedures, and guidelines within the organization. Communicating policy updates and ensuring compliance among staff members. Project Coordination: Supporting project managers in organizing, tracking progress, and ensuring deadlines are met. Coordinating meetings, preparing agendas, and documenting meeting minutes. Health and Safety Compliance: Ensuring workplace health and safety standards are met and maintained. Conducting regular inspections and addressing any safety concerns promptly. Event Planning and Coordination: Organizing company events, meetings, conferences, and workshops as required. Handling logistics, coordinating schedules, and managing event budgets. Continuous Improvement: Identifying opportunities for process improvements and operational efficiencies. Implementing best practices and initiatives to enhance administrative operations.